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Custom software and AI automation

Stop retyping data. Let your systems talk.

We build internal systems, API integrations, dashboards and AI workflows that take repetitive work off your team. You keep the people; they stop copy-pasting.

Book a free process audit See examples ↓
Who this is for

If your team says “I copy it from here to there”, we can help.

Distributors, retailers, clinics, logistics, finance and service companies whose growth is slowed by manual steps between systems.

Internal systems · CRM, ERP, portals API integrations · bank, 1C, marketplaces Dashboards · live numbers for owners Automated workflows · approvals, reports, alerts AI on documents · invoices, contracts, forms AI on requests · email, chat, calls
Concrete examples

What changes on a Monday morning.

Typical projects and the results we aim for. Your numbers come out of the audit.

Document processing

Supplier invoices go straight into accounting

AI reads PDFs, scans and photos, checks them against purchase orders and creates entries. A person only reviews the exceptions.

OCRLLM extraction1C / ArmSoftPython
Before
6 minper document, by hand
  • Accountant retypes every invoice
  • Typos in amounts and tax IDs
  • Month-end backlog
After
10 sper document, automatically
  • Fields extracted and validated
  • Mismatches flagged for review
  • Books closed days earlier
Connecting systems

One order, updated everywhere at once

Website, marketplace, CRM, warehouse and courier service share one flow. Stock and statuses stay correct without anyone touching them.

REST APIsLaravelWebhooksQueues
Before
5 systemsupdated by hand
  • Orders copied from site to CRM
  • Stock checked by phone
  • Sold items still on sale
After
0 copyingorders sync in seconds
  • Order lands in CRM and warehouse
  • Courier booked automatically
  • Client gets SMS with tracking
Dashboards

The owner sees the business on one screen

Sales, cash, stock and marketing pulled from every system into one live dashboard, with a Telegram summary every morning.

PostgreSQLETLMetabaseTelegram bot
Before
2 daysto build a monthly report
  • Excel files from five people
  • Numbers disagree
  • Decisions on old data
After
Liveupdated every 15 minutes
  • One source of truth
  • Alerts when a number drifts
  • Morning digest in Telegram
Request handling

Every client message sorted and answered faster

AI reads emails and chats, tags the request, pulls the client's history and drafts a reply for the manager to approve.

Claude / GPTEmailWhatsApp, TelegramCRM
Before
4 hoursaverage first reply
  • Requests lost in shared inbox
  • Same questions answered again
  • No view of response times
After
15 minaverage first reply
  • Routed to the right person
  • Draft reply ready to send
  • SLA tracked per manager
Manual work calculator

How many hours is copy-paste costing you?

Move the sliders to match one repetitive task in your company. We assume automation removes about 70% of the manual time, which is typical for the projects above.

4
8 h
4 000 ֏
Returned to your team per year
1 165 hours
4.7M ֏salary time freed per year
0.6full-time people freed for real work

Based on 52 weeks and 1,980 working hours a year per person. A rough guide, not an offer.

Check this with an audit
How we work

Start small, prove it, then scale.

  1. step 1 · 1 week

    Process audit

    We sit with your team, map where time goes, and rank tasks by hours saved and effort.

    fixed $450, credited to the project
  2. step 2 · 2–3 weeks

    Pilot on real data

    One workflow automated end to end, running next to the manual process so you can compare.

    from $1,800
  3. step 3 · 4–12 weeks

    Build and connect

    Roll out to all workflows, connect remaining systems, add dashboards and permissions.

    from $4,000
  4. step 4 · ongoing

    Run and improve

    Monitoring, error alerts, model updates and new automations as your processes change.

    from $250 / month

What we build with

Backend
Laravel, Python, Node.js, PostgreSQL, Redis queues
AI
Claude and GPT models, OCR, embeddings and search over your documents
Workflows
n8n and custom workers for scheduled and event-driven jobs
Dashboards
Metabase, custom React dashboards, Telegram reports
Connects to
1C, ArmSoft, Bitrix24, amoCRM, Google Workspace, Microsoft 365, bank APIs, marketplaces

Your data stays under control

  • Runs on your servers if neededCloud or on-premise, your choice.
  • A human approves what mattersPayments and client replies wait for a person.
  • Every action is loggedYou can see what the automation did and why.
  • NDA from the first callAnd access only to the systems the task needs.
Questions

Asked often.

Which tasks are worth automating first?

Tasks that repeat every day, follow clear rules and move data between systems: invoice entry, order processing, reporting, request routing. The audit ranks your tasks by hours saved so you start with the fastest return.

Will AI make mistakes with our documents?

It can, so we design for it. Every extracted value is checked against rules and your existing data, and anything uncertain goes to a person for review. Accuracy is measured during the pilot before you roll out.

Do we need to replace our current software?

Usually not. We connect the systems you already use through their APIs, and build a custom tool only where no existing one fits.

How much does automation cost?

An audit is a fixed $450 credited to the project, a pilot starts from $1,800 and a full rollout from $4,000. Most clients see the pilot pay for itself within a few months.

Free process audit call

Name one task your team hates. We will show how to automate it.

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